HR Administrator

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Salary : GBP23000 - GBP25000
Location : Birmingham
Post Date :
Employment Type : Permanent
Job Order Number : 468980
Line of Business : Administration

Description :

The Role

Robert Half is pleased to be recruiting an experience HR Administrator for a newly created role with a busy organisation based in North Birmingham. This role will support the Head of HR, in providing a high quality, HR service to the wider business. In addition, you will provide administrative support to the Senior Leadership team.

Key Responsibilities:

· Manage travel and accommodation arrangements as directed by the CEO organising all logistics for visits (parking, facilities, refreshments, lunches etc.)

· Raise purchase orders as directed for the Finance & Governance department, ensuring invoices are forwarded to the finance department;

· Assist with the coordination of Senior Leadership meetings, attending where required, to take well documented minutes.

· Interface between HR and shared service payroll function to support the timely processing of salaries and other data changes on Database;

· General HR recruitment and retention administration activities including new starter documentation, referencing, probation reviews and leaver administration;

· Producing accurate contracts of employment and offer letters for employees and issuing consultancy contracts, proactively monitoring contracts due to expire by liaising with line managers;

· Co-ordinate the DBS Disclosure application process for new and existing employees and work closely with the Welfare Officer throughout the process;

· Effectively answer first line HR and payroll queries, knowing when and who to refer on to;

· Assist the Head of HR with organising disciplinary and grievance investigations and meetings taking minutes when required;

· Assist with the coordination of the annual performance appraisal process by ensuring all the PRP paperwork is issued and submitted back to Human Resources on time;

· Assist with the coordination of quarterly Employee Consultative Forums and ad-hoc focus groups including taking of minutes;

· Support the administration of employee benefits in a timely and effective manner

· Production of monthly diversity calendar and quarterly HR newsletter

· Undertake project work and policy development work as directed and guided by the Head of HR;

· Coordinate all work experience / placement requests and arrange inductions;

· Provide full administrative support and attendance at the quarterly staff induction day;

· Ensure the maintenance and confidentiality of employee records;

· Provide administrative support to the Board, where required, and its committees, including Governance Committee and Audit & Assurance Committee;

· Support the update and publishing of organisational charts and all company policies and procedures, making them available on the intranet/internet;

· Assist with monthly Leadership Team and Board report preparation;

· Creation and maintenance of accurate records of Director's activities including training, attendance, expenses etc.

Your Profile

To be considered for this diverse and busy role, you will need to demonstrate the below skills and experience:

· Degree or equivalent in a relevant subject

· Part Qualified member of CIPD.

· Experience of working in an HR environment, providing the interface with payroll and supporting the provision of generalist HR advice on employment terms, conditions, policies and practices;

· Knowledge of computerised HR information systems

· Demonstrable experience of producing accurate employment / contractual documentation and correspondence and maintaining comprehensive/accurate records;

· Demonstrable knowledge/experience of recruitment and selection processes;

· Experience providing an administrative support to a Chief Executive Officer and/or executive team

· Organisational skills;

· Excellent administrative, IT and typing skills, including proficiency in use of Microsoft Office packages including Outlook, Word and Excel or equivalent systems;

· Good time management and the ability to prioritise a diverse workload against deadlines;

· Communication skills - ability to communicate effectively and liaise with line managers both written and verbal;

· Basic knowledge of employment legislation and HR best practice;

· Excellent interpersonal skills and telephone manner;

· Proactive, flexible and adaptable;

· A completer-finisher with excellent attention to detail and accuracy;

· Discretion, tact and confidentiality at all times;

· Minute taking/completing

· Self-reliant, ability to work without supervision and follow through own work;

The Company

This is an exciting opportunity to join a growing business, in a pivotal role as the business goes through a period of change.

Salary & Benefits

There is a salary of up to £25,000 on offer, coupled with 25 days annual leave, Private Medical Insurance, Pension

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply.

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The Colmore Building,
20 Colmore Circus, Queensway,
B4 6AT Birmingham
Phone : 0121 616 4600

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