Personal Assistant to Vice Chancellor


Salary:

GBP39993 - 47722 / annum

Location:

Birmingham

Date posted:

6th August 2018

Employment type:

Permanent

Job reference:

06000-0010568889

Staffing area:

Administration


Description

Robert Half are recruiting for the prestigious position of Personal Assistant to the Vice Chancellor of the University of Birmingham.

The Personal Assistant post to the Vice Chancellor is a full-time permanent post to commence in early November for a detailed handover.

Role responsibilities: (Not exhaustive)

  • Act as first point of contact for the Vice-Chancellor and act on his behalf responding to issues as they arise in collaboration with the Chief of Staff as necessary
  • Responsible for organising the Vice-Chancellor's complex and challenging diary, for both University business and business related to the Vice-Chancellor's multiple roles in other external organisations
  • Be politically astute in making decisions regarding priorities in consultation with the Vice-Chancellor in order to optimise his time in the most effective and efficient way
  • Responsible for arranging international travel for the Vice-Chancellor in close liaison with our International Relations Office
  • Act as a point of contact and be responsible for organising meetings and events involving the Chancellor and Pro-Chancellor, and providing detailed briefings as necessary
  • Organise and direct events attended by internal and external invitees, including senior Government figures and international dignitaries, which will involve close liaison with our Stakeholder Relations team
  • Management of the Vice-Chancellor's residence on campus and any events that are being held at the residence
  • Responsible for effective day to day administration in collaboration with the Chief of Staff
  • Responsible for continuous improvement of processes and procedures and contributing to process improvement across the University
  • Responsible for allocation of duties to the University Drivers to ensure that their time is well utilised and taking into account health and safety issue
  • Line manager to the Personal Assistant, University Drivers, and Housekeeper at the Vice-Chancellor's residence

Essential experience required to successfully carry out this role:

  • Significant and proven experience of providing support to senior individuals at Board level in a large and complex organisation
  • Be able to exercise discretion regarding the handling and management of sensitive information
  • Knowledge and significant expertise of:
    • Managing a complex and challenging diary
    • Applying a significant amount of independent professional judgement
    • Working with and influencing senior management
    • Leading and developing a team and ensuring priorities are met within resource constraints
    • Managing multiple, complex activities / projects
    • Initiating, implementing and managing change
    • Developing solutions to complex problems
    • Operational planning, management and business process skills
  • Excellent communication skills and team working skills, including:
    • The ability to interact with all levels of staff
    • The ability to establish and develop strong, collaborative and positive working relationships with a range of a staff
    • The ability to motivate and develop staff
    • The ability to operate as a manager and as part of a broader team
    • Excellent influencing, negotiating, and facilitating skills
  • Be able to work as part of a team, as well as manage a team
  • Be able to work positively and collaboratively with a range of individuals and teams across the University
  • Awareness of the activities objectives of the University

Salary £39,993 to £47,722 with progression to £53,690.

 

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. By applying to this position, you acknowledge that you have read and accept the following terms: https://www.roberthalf.co.uk/privacy-notice



Birmingham

The Colmore Building,, 20 Colmore Circus, Queensway,
Birmingham, B4 6AT
0121 616 4600
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