Location:

Kettering

Date posted:

12th September 2019

Employment type:

Permanent

Job reference:

06120-0011164458

Staffing area:

Administration


Description

Office Administrator

Kettering

Reports To

The Office Administrator will report to the Commercial Manager.

Job Overview

This role requires a highly motivated individual with excellent time management skills and an ability to use their own initiative. They will work in the busy UK Head Office of the business. Managing a wide range of tasks and ensuring they are completed in a timely and efficient manner is essential to this role.

The Office Administrator is expected to work 9am to 5pm, Monday to Friday with half an hour for lunch.

Responsibilities and Duties

  • Receptionist duties
    • The first point of contact for enquiries on the phone
    • Dealing with visitors, guiding them to meeting rooms, providing refreshments and booking meals
    • Managing deliveries to the office and ensuring they are stored away appropriately
    • Responding to Customer.UK email address enquiries in a timely manner
  • Facilities
    • Liaise with suppliers and manage contract renewals - printers, franking machine, telephones, IT, utilities, security, cleaners, maintenance, fuel cards, mobile phones, stationery etc
    • Keep the office health and safety compliant - PAT tests, COSHH, individual display screen equipment checks, booking courses for fire wardens and first aiders
    • Keep office, kitchen and cleaning supplies stocked
  • Travel
    • Booking hotels and/or flights for staff or customers in line with cost controls and planned cost reductions
    • Liaise with customers attending trips
    • Book rental vehicles for events
  • Marketing &POS
    • Consolidate 6 monthly POS order for Europe
    • Coordinate event requirements - venues, promotional units, staff, POS
    • Leaflets and Brochures - proof read, place orders etc
    • Organise delivery of leaflets, brochures, prizes, vouchers etc
  • Vehicle Management
    • Carry out 6 monthly driving license checks
    • Assist with booking services, collections and drop offs
  • Supporting the wider team to provide a consistent service to customers
    • The back-up to sales office - taking orders from customers and answering pricing and order queries when required based on holidays and sickness
    • Support the finance team with copy invoices, issuing statements and audit information requests

Experience & Abilities

  • Knowledge and experience of using SAP
  • Confident on the telephone
  • Excellent communication skills
  • Can work well under pressure

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Where rates of pay or salary ranges are detailed these are dependent upon your experience, qualifications or training. If you wish to apply for this position please read our Privacy Notice which details how we may use, process, store and disclose your Personal Information: https://www.roberthalf.co.uk/privacy-notice.



Milton Keynes

Pinnacle Mews
1 Grafton Mews,
Milton Keynes
MK9 1FB
gb
01908 201 420
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